Handbook | Notion

Program Information

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Welcome!

This is the Stellar Ambassador Program Handbook—where you can find all ambassador related answers and guidance. This community is made to empower passionate individuals to make a real impact within the Stellar ecosystem and beyond! As an ambassador, you’ll have the opportunity to work with local chapters, organize events, lead educational initiatives, and connect developers, businesses, and users with essential resources for building on the Stellar network.

Our program is open to all who share this passion, and it thrives on the contributions of a diverse, global community. To create a welcoming, productive environment, we ask all ambassadors to commit and agree to Stellar’s Code of Conduct, Privacy Policy, and Terms of Service.

So, how do ambassadors join?

If you are interested in joining, fill out this questionnaire, and the SDF Program Manager will rout you to the regional chapter for your area.

Afterward, reach out to your local Chapter President to request the Ambassador role on Discord. This role will ensure you receive important announcements, event details, and meeting updates specific to your chapter.

What do Ambassadors do?

Members of a local chapter can choose to participate in various ways. They are encouraged to:

Onboard new members, support their regional chapter, and generally create a welcoming environment
Attend weekly Discord meetings to share thoughts and ideas
Attend in-person events
Apply to host in-person events
Help promote in-person events
Create and/or translate long-form content or educational resources
Create and/or share social media content
Follow and engage with regional ambassador programs and/or SDF on socials
Become a verified SCF member and join the SCF voting process
Contribute to the monthly newsletter

How do I host an event?

Talk to your Chapter President! Presidents select what events to fund each month. They also need to collect a PDD form from all event hosts, so make sure you fill one out and get approval before making any event plans.

It’s up to the Ambassadors and the Presidents to follow our branding guidelines. We offer templates and custom illustrations for you to use on all swag as well as promotional material across social media.

What do chapter presidents do?

Regional President / Ambassador President role in Discord

Community member, main point of contact and organizer for a regional chapter. They will:

Review ambassador questionnaires and onboard new ambassadors
Ensure all ambassadors understand and abide by the codes of conduct, and work with the SDF Program Manager to remediate any infractions
Review event applications and select which to fund
Verify event hosts meet requirements outlined in Ambassador Code of Conduct
Ensure events follow protocol outlined in Ambassador Code of Conduct
Keep Notion calendar up to date
Host weekly event on Discord for their chapter
Attend weekly meeting with Program Manager and other Presidents
And, as described in the "Financial relationship" section below:
- Manage the chapter budget
- Handle any local tax, KYC, or other requirements when making payments from that budget
- Provide monthly accounting and program metrics to the SDF Program Manager

How to become a chapter President?

If you are interested in becoming the president of an unrepresented region, reach out to the program manager on Discord. A president must be an active community member with strong technical knowledge of the Stellar Ecosystem. From there you will be given the opportunity to grow your regional community to 30+ active people in a month or less. If you do this and meet all Eligibility Requirements, you can lead your regional chapter as president.

President Information

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Eligibility Requirements for Chapter Presidents

To be eligible to become a Chapter President, an individual must be a natural person who:

Is 18 years of age or older;
Is not a citizen of, located in, or otherwise normally residing in Cuba, Iran, North Korea, Syria, any Russian-controlled region of Ukraine, or any other country or region subject to sanctions by the US Department of Treasury Office of Foreign Asset Control (“OFAC”), as may be updated from time to time;
Is not identified on the Specially Designated Nationals or Blocked Persons list provided by OFAC; and
Does not reside in a jurisdiction where the transfer and holding of cryptocurrency is illegal or would require a special license or authorization that the such person does not possess.

Additionally, they should:

Be based in their chapter (or proposed chapter) region;
Be active in the Stellar community;
Have technical, professional, or business knowledge relevant to Stellar.

To verify eligibility, SDF requires Chapter Presidents to go through and pass a KYC check and complete a due diligence process.

Chapter presidents must attend a live training session as well before receiving funding for their regional program.

Onboarding

As a Chapter President, you’ll need to complete a series of essential forms. Here’s a step-by-step guide to get started:

Access the Airtable Walkthrough

Start by visiting this link to your Airtable walkthrough. This guide will walk you through each required form.
Complete the KYC Form

All Chapter Presidents must submit a Know Your Customer (KYC) form. This securely stored information follows the privacy practices outlined in our Privacy Policy. Go to stellar.org/kyc to fill out this form.
- Once completed, a popup will provide you with a confirmation number. Enter this confirmation number in the designated field within the Airtable form.
Fill Out the Personal Data Disclosure (PDD) Form

The next step links you to the PDD form. Download the form, answer each question honestly and thoroughly, and once completed, upload it by dragging and dropping it into the Airtable form.
- For questions about the PDD, bring them to the Presidents' live training, where any uncertainties can be addressed.
Select and Submit the Tax Forms

Choose the tax form that applies to you, either as an individual within the US or outside the US. Complete the form and upload it to Airtable by dragging and dropping it into the designated section.
Provide Your XLM Wallet Address

Payments are made in XLM, so you’ll need to submit your public key address.
- Ensure your wallet has an activated trustline (a small amount of XLM may be required).
- If your wallet is on a centralized exchange, include a memo if necessary.
- Enter your wallet address and any optional memo into the Airtable form.
Review Terms and Conditions

Finally, please read through the Terms and Conditions for the Ambassadors Program. By checking the final box on the Airtable form, you acknowledge that you’ve read and understood these terms.
Submit Your Documents

Once all sections are completed, submit your forms by clicking the button at the bottom of the Airtable form.

Completing these steps ensures you’re set up for success in your role as a Chapter President. Thank you for your diligence!

Reporting

All Chapter Presidents must submit pre- and post-event forms for each event they plan on funding. Please use the forms below once an event has been scheduled.

Pre-Event Form

Event Info (for all Notion records)
Program: What regional chapter is the event for in a drop down list of options
Type: Choice between event, meeting, social, operations, or education in a drop down menu
Host: This is a drop down list of all ambassadors to select which one is hosting the event
About: A few sentences about the event
Date: Date of the event
Time: Time of the event
Location: Location of the event
Agenda: Attached file of event agenda
Budget: Attached itemized budget for event
Price: Dollars event will cost in total (which is calculated in each database for each month)
Lu.ma Link: Link to Lu.ma flier where people can register to attend event

Post-Event Form

Attendance: After event, post attendance here
Emails: After event, post link the email database here
Photos: After event, post link to photo drive here (include videos as well)
What went well?
What could be improved?

Budgets and due diligence requirements

Allowable Expenses for Events:

Chapter Presidents may allocate their budgets toward all necessary expenses for organizing events. This includes, but is not limited to:

Venue Rental: Costs for securing a location.
Food & Beverages: Refreshments or meals for attendees.
Equipment Rental: Projectors, microphones, and other A/V equipment.
Promotional Materials: Banners, signage, and branded decor.
Photography: Hiring photographers to document the event.
Swag: Items like t-shirts, hats, and stickers for attendees.

Travel and Conference Sponsorship

Speaker Travel Assistance: Funding may be allocated to cover travel costs for event speakers.
Ambassador Travel: Reasonable travel expenses for ambassadors attending major events outside their local city.
Conference Sponsorship: Presidents can use funds to sponsor booths or have a presence at large conferences, helping promote the Stellar community. Planning ahead is essential, as these can be higher-cost items.

Branding

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